The compliance evidence layer for every workforce.
ReadSignFlow is the compliance management platform for workforce policy acknowledgement — policy management software, real-time compliance tracking, and tamper-evident audit trail software in one system. It proves every policy was delivered, read, and acknowledged across office staff, frontline workers, and contractors, and exports an audit-ready evidence pack on demand. Purpose-built read-and-sign software for regulated teams, not a generic e-signature tool — in short, the compliance evidence layer every workforce can prove against.
How it works
- Upload & target — Drop in a policy or bulletin, choose who needs it (or sync the list from your HRIS), and set a deadline.
- Reach everyone & auto-remind — ReadSignFlow delivers over email, SMS, WhatsApp, QR, and kiosk — reaching deskless and contractor staff — and chases automatically until everyone has signed.
- Prove it on demand — Export an audit-ready pack — signed PDFs plus an append-only event log — in minutes, the moment your auditor asks.
Reach every worker, not just the inbox
Delivery over email, SMS, WhatsApp, printable QR posters, and shared kiosks means frontline and contractor staff — the 80% of the global workforce that is deskless (Emergence Capital, The Rise of the Deskless Workforce) — read and sign on their own phone, with no app, no corporate email, and no password. A real-time compliance tracking platform shows who has signed and who is overdue, live.
Prove they actually read it
A read gate confirms the document was opened and read before signing; each acknowledgement captures signer identity, intent, and a UTC timestamp, aligned with eIDAS (EU/UK) and the US ESIGN Act / UETA.
Automated reminders and escalation
Reminders go out automatically as each person's deadline approaches (T-7, T-3, and T-24 hours), quiet hours are respected, and anyone still outstanding is escalated to their manager — a compliance escalation workflow instead of a chasing spreadsheet.
Audit-ready evidence in one click
Every campaign exports as an audit pack: the signed PDF for every person plus an append-only, tamper-evident event log covering delivery, opens, reads, reminders, escalations, and signatures — audit trail software that produces audit-ready documentation on demand.
Workforce compliance automation (JML)
Joiner, mover, and leaver events from Workday, BambooHR, SuccessFactors, or the REST API automatically assign, reassign, and retire the right policy packets — policies follow the employee without anyone touching a spreadsheet.
Plans
Free forever for up to 20 employees (no card). Starter is a flat $99/month for up to 100 employees; Growth is $1.50 per active employee/month ($1.20 on annual billing); Enterprise adds SSO/SAML, SCIM, data residency, and procurement support. 14-day full-feature trial on Starter and Growth.
Frequently asked questions
What is ReadSignFlow?
ReadSignFlow is a B2B compliance platform for workforce policy acknowledgement — a purpose-built way to prove your people have read and signed the policies, bulletins, and procedures they're required to. Organisations distribute a document to every employee and contractor over email, SMS, WhatsApp, QR, and kiosk, track who has read and signed the exact version, and export audit-ready evidence in one click. It is operated by ReadFlowSign LLC and built for compliance, HR, risk, and operations teams — not a generic e-signature tool.
How is ReadSignFlow different from DocuSign or a generic e-signature tool?
E-signature tools are built for one-off transactions — a contract, an offer, a form sent to a handful of known signers. ReadSignFlow is built for sending the same policy to your whole workforce: it enforces a read gate before anyone can sign, chases stragglers automatically, reaches frontline workers who have no corporate email, and tracks completion across the full population rather than only the people who opened an envelope. The practical differences are reach, automated reminders and escalation, and a one-click audit pack — see the full comparison at readsignflow.com/compare/esignature.
Can it reach staff who have no corporate email?
Yes — this is the core of it. ReadSignFlow delivers a secure magic-link over SMS, WhatsApp, QR posters, and shared kiosks, so frontline, deskless, and contractor staff read and sign on their own phone with no app and no login. It closes the biggest gap in workforce compliance: the people who never see a corporate inbox but still have to acknowledge every policy.
How do I track employee policy acknowledgment?
From one real-time dashboard: every person moves through sent, delivered, read, and signed, with filters by department, site, and role, and a live exception list of exactly who hasn't signed yet. This compliance tracking works for any document — policies, SOPs, safety bulletins, handbooks — and feeds the completion reports your managers quote and your auditors test. Employee policy acknowledgment stops being a spreadsheet you maintain by hand and becomes a status you can see at a glance.
What evidence do I get for an audit or inspection?
A one-click audit pack: the signed PDF for every person plus an append-only, tamper-evident event log covering delivery, opens, reads, reminders, escalations, and signatures. It is audit-ready documentation with a SHA-256 manifest, so a regulator or auditor can verify its integrity independently. The pack shows who signed exactly which version, when, and over which channel — defensible proof across your whole population, with no sampling.
Does it integrate with our HRIS or ATS?
Yes. ReadSignFlow syncs people and joiner/mover/leaver (JML) events from systems like Workday, BambooHR, and SuccessFactors, plus a REST API and webhooks for anything else. Policy assignments then follow your staff automatically as they join, change role, or leave — new hires get their day-one pack, movers pick up newly required policies, and leavers are locked into the audit log.
How much does it cost?
ReadSignFlow is free forever for up to 20 employees — no card, no time limit. Paid policy acknowledgement software starts at Starter ($99/month flat, up to 100 employees), scales through Growth ($1.50 per active employee per month, or $1.20 on annual billing, with a $150/month minimum), and tops out at Enterprise (custom, with SSO/SAML, SCIM, data residency, and procurement support). A 14-day full-feature trial is available on Starter and Growth — full plans at readsignflow.com/pricing.
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