Compliance workflow software: deliver, track, and prove every policy acknowledgment.
Build a Read & Sign campaign, reach everyone across channels, auto-remind and escalate through the employee notification system, and export signed PDFs plus an append-only event log from the compliance dashboard. Includes workforce compliance automation (JML via HRIS) and a REST API.
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The modules
- Campaigns — build, target, and launch in minutes; policy tracking software captures every state from sent to signed, each with a timestamp.
- Document library — employee document management with full version control; the right revision reaches the right people and superseded versions retire automatically.
- JML (joiner/mover/leaver) automation — your HRIS posts joiner, mover, and leaver events to our REST API (Workday, BambooHR, SuccessFactors, or your own system); no native connector is required or provided, and each event assigns the right policy packet automatically (Growth and above).
- Frontline delivery — the recipient portal with no-login magic-link signing pages that work on any phone or a shared tablet, in 5 recipient languages; printable QR code campaigns (Enterprise), SMS (Growth and above) and WhatsApp (Enterprise) delivery are coming soon and do not send yet.
- Audit & reporting — compliance dashboard software with real-time completion tracking and a one-click audit pack (signed PDFs + append-only event log).
- API & integrations — REST API and HMAC-signed webhooks (Growth and above); the full API reference, developer console, and sandbox live inside the admin portal under Help → Integrations & API.
Frequently asked questions
Can ReadSignFlow reach staff who don't have a corporate email?
Yes — we send each person a secure magic-link by email — a personal address works, no corporate mailbox needed — so frontline and contractor staff read and sign on their own phone with no app and no login. The recipient portal also runs on a shared tablet, where each worker signs in with the email address on their staff record and a one-time code or their password. SMS, WhatsApp and QR campaigns (Enterprise) are coming soon.
Does it integrate with our HRIS or ATS?
Your HRIS or ATS pushes people and joiner/mover/leaver (JML) events to our REST API — Workday, BambooHR, SuccessFactors and others can all do this, and no native connector is required or provided. Policy assignments then follow staff automatically as they join, move, or leave.
Where is our data hosted, and is it secure?
US-hosted (single region); an EU data region is planned (in progress). Data is encrypted in transit and at rest with AES-256, isolated per tenant in the application layer, and recorded in an append-only, tamper-evident audit log. An independent third-party auditor is assessing our controls as we prepare for SOC 2 Type II and ISO 27001; we do not hold either certification yet.
Is an electronic acknowledgment legally defensible?
Every signature captures signer identity, intent, a UTC timestamp, and a tamper-evident audit trail. ReadSignFlow supports eIDAS (EU/UK) and the US ESIGN Act / UETA, neither of which lets a record be denied legal effect solely because it is electronic; how a record is weighed depends on that evidence and the jurisdiction.
How long does it take to go live?
Self-serve, most teams launch their first campaign in an afternoon: upload a policy, import recipients from a CSV, set a deadline, and send. Wiring your HRIS into the JML API takes days rather than a quarter-long implementation project.
Which languages can recipients sign in?
The recipient experience is available in five languages — English, Spanish, French, German, and Portuguese — so deskless staff can read and acknowledge policies in their own language. Documents themselves are shown in the language you upload them in.
My employer sent me a ReadSignFlow link — what is it?
It's a secure link your organization uses to share a workplace policy or document with you and record that you confirmed reading it and acknowledged it — you read and sign on your phone, with no app and no account password. See readsignflow.com/for-recipients for what we record and what we'll never ask for.
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