Signed proof of every RAMS, toolbox talk, and site induction — across every site and subcontractor.
ReadSignFlow is construction compliance software for toolbox talk sign-offs, RAMS acknowledgments, site inductions, and permit-to-work briefings. Operatives sign on any phone — no app or email needed — and every acknowledgment becomes a signed PDF with an audit-grade trail for HSE and OSHA inspections. Reach office, frontline, and contractor staff over email and the recipient portal — SMS, WhatsApp and Enterprise QR campaigns coming soon; remind automatically; and export an audit-ready evidence pack on demand.
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ReadSignFlow is construction compliance software that puts RAMS acknowledgments, toolbox talk sign-offs, and site inductions on every operative's phone — signed before work starts, with audit-grade proof for the HSE, OSHA, your principal contractor, and your insurers.
Paper sign-in sheets don't survive an inspection.
- On paper — briefing signatures are still collected on paper across most sites we visit. Toolbox talk sheets live in site cabins and van dashboards — illegible, undated, and missing by the time anyone needs them.
- Days — to assemble evidence after a reportable incident. When the HSE or OSHA asks who was briefed on the method statement, proof is scattered across sites, subbies, and filing boxes.
- $165k — OSHA penalty per willful or repeated violation. OSHA's 2025 maximum is $165,514 per willful or repeated violation and $16,550 per serious violation (Federal Register annual adjustment). Beyond fines, missing briefing records make it far harder to defend a civil claim or an HSE fee-for-intervention notice.
Illustrative figures reflecting common industry patterns, not a specific published survey.
From site induction to permit to work.
Every safety-critical acknowledgment your sites run — delivered to every trade in their own language, before work starts.
- Toolbox talks & safety bulletins — Push daily and weekly toolbox talks by email or a gate tablet on the recipient portal, with a pre-start SLA — supervisors see who hasn't signed before the gate opens.
- RAMS acknowledgment & revisions — Issue method statements and risk assessments with version control. When Rev C lands, only the affected trades re-sign — with proof of exactly which revision each operative signed for.
- Subcontractor onboarding & site induction — Day-one induction packs signed before boots hit site. A gate tablet on the recipient portal onboards subbies with a personal address as the email on their staff record, per package and per plot.
- Permit to work & high-risk briefings — Hot works, confined space, work at height, and LOTO briefings acknowledged by name — timestamped against the permit window.
- CDM briefings & principal-contractor packs — Distribute construction-phase plans and CDM 2015 duty-holder briefings across every package — and evidence them to the client in one export.
- HSE & OSHA audit readiness — One-click evidence packs by site, subcontractor, or operative — signed PDFs plus an append-only audit trail for inspectors and insurers.
What site teams actually sign through ReadSignFlow.
The daily briefings, method statements, and induction packs that need a signed acknowledgment from every operative on the gate list — not a laminated sheet in the cabin.
Safety alerts & daily briefings
- Toolbox talks & point-of-work briefings
- Safety bulletins & near-miss alerts
- Stop-work & safety stand-down notices
- Plant and lifting-equipment defect alerts
- Weather and wind-limit work restrictions
- Emergency & fire-point procedure changes
RAMS, permits & method statements
- RAMS acknowledgments & revision re-signs
- Permit-to-work briefings (hot works, confined space)
- Work at height & rescue-plan briefings
- Temporary-works design change notices
- COSHH assessments & silica (RCS) controls
- LOTO / energy-isolation procedures
Induction, subbies & compliance
- Site induction & visitor briefing packs
- Subcontractor onboarding bundles
- CDM 2015 & construction-phase plan briefings
- CSCS / competency declaration confirmations
- PPE issue & face-fit acknowledgments
- Drug, alcohol & site-rules policies
Designed around the rules your sites answer to.
Construction compliance software is only useful if it stands up when an inspector asks — so retention is configurable, legal holds pause deletion, and every campaign exports a one-click evidence pack you can put in front of HSE and OSHA inspectors.
Frameworks covered: OSHA 29 CFR 1926, CDM 2015 (UK), HSE (UK), RIDDOR, ISO 45001, Work at Height Regulations, COSHH, Silica (RCS) rules, LOTO, PPE Regulations, CSCS, EM 385-1-1.
Frequently asked questions
Can operatives sign a RAMS briefing without a company email?
Yes. Operatives get a magic link by email — a personal address works — or sign in on a gate tablet via the recipient portal, with no app needed; SMS, WhatsApp and Enterprise QR campaigns are coming soon. Each signature is tied to the specific RAMS revision, so you can prove who signed for Rev C, not just 'the RAMS'.
Does ReadSignFlow produce evidence for an HSE or OSHA inspection?
Yes. Every briefing acknowledgment becomes a signed PDF backed by an append-only, tamper-evident audit trail, and a one-click pack exports the evidence by site, subcontractor, or operative. When an inspector asks who was briefed on a method statement, you filter to the crew and show timestamped signatures on the spot.
How do subcontractors get site inductions before day one?
Day-one induction packs are issued per package and plot, delivered by magic link or on a gate tablet, so subbies sign before boots hit site. Supervisors see who on the gate list hasn't signed before work starts.
Can ReadSignFlow reach staff who don't have a corporate email?
Yes — we send each person a secure magic-link by email — a personal address works, no corporate mailbox needed — so frontline and contractor staff read and sign on their own phone with no app and no login. The recipient portal also runs on a shared tablet, where each worker signs in with the email address on their staff record and a one-time code or their password. SMS, WhatsApp and QR campaigns (Enterprise) are coming soon.
Does it integrate with our HRIS or ATS?
Your HRIS or ATS pushes people and joiner/mover/leaver (JML) events to our REST API — Workday, BambooHR, SuccessFactors and others can all do this, and no native connector is required or provided. Policy assignments then follow staff automatically as they join, move, or leave.
Where is our data hosted, and is it secure?
US-hosted (single region); an EU data region is planned (in progress). Data is encrypted in transit and at rest with AES-256, isolated per tenant in the application layer, and recorded in an append-only, tamper-evident audit log. An independent third-party auditor is assessing our controls as we prepare for SOC 2 Type II and ISO 27001; we do not hold either certification yet.
Is an electronic acknowledgment legally defensible?
Every signature captures signer identity, intent, a UTC timestamp, and a tamper-evident audit trail. ReadSignFlow supports eIDAS (EU/UK) and the US ESIGN Act / UETA, neither of which lets a record be denied legal effect solely because it is electronic; how a record is weighed depends on that evidence and the jurisdiction.
How long does it take to go live?
Self-serve, most teams launch their first campaign in an afternoon: upload a policy, import recipients from a CSV, set a deadline, and send. Wiring your HRIS into the JML API takes days rather than a quarter-long implementation project.
Which languages can recipients sign in?
The recipient experience is available in five languages — English, Spanish, French, German, and Portuguese — so deskless staff can read and acknowledge policies in their own language. Documents themselves are shown in the language you upload them in.
My employer sent me a ReadSignFlow link — what is it?
It's a secure link your organization uses to share a workplace policy or document with you and record that you confirmed reading it and acknowledged it — you read and sign on your phone, with no app and no account password. See readsignflow.com/for-recipients for what we record and what we'll never ask for.
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