Signed proof that every adult in school acknowledged the safeguarding policy — not just received it.
ReadSignFlow is education compliance software for KCSIE declarations, safeguarding policy acknowledgment, staff codes of conduct, and acceptable use policies. Every teacher, supply teacher, and volunteer signs on their phone, and the evidence is ready for Ofsted, governors, and auditors in minutes. Reach office, frontline, and contractor staff over email and the recipient portal — SMS, WhatsApp and Enterprise QR campaigns coming soon; remind automatically; and export an audit-ready evidence pack on demand.
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ReadSignFlow is education compliance software that puts KCSIE declarations, staff codes of conduct, and acceptable use policies in front of every teacher, TA, supply teacher, and volunteer — signed, dated, and inspection-ready for Ofsted, governors, or your board.
'We emailed it to everyone' doesn't satisfy an inspector.
- Most — of the schools we meet still track policy sign-off in spreadsheets or paper files. Teachers, TAs, lunchtime supervisors, and supply staff don't share one inbox — chasing them eats office time every September.
- Days — to evidence staff policy acknowledgments before an inspection. When Ofsted or the board asks who has read KCSIE Part 1, the proof is scattered across email replies and signing sheets.
- 100% — of staff must read KCSIE Part 1 — no exceptions. Safeguarding readership is a statutory expectation, not a target — one unsigned supply teacher is a finding.
Illustrative figures reflecting common industry patterns, not a specific published survey.
From September rollout to supply cover.
Every policy and safeguarding acknowledgment your schools run — for a single academy or a forty-school trust.
- Safeguarding policy acknowledgment (KCSIE) — Annual KCSIE Part 1 declarations and mid-year updates, tracked per person — your DSL sees exactly who hasn't signed, live.
- Staff code of conduct & AUP — Staff code of conduct, acceptable use policy, and mobile-phone rules signed at induction and re-signed on every revision — with full version history.
- Supply staff onboarding & volunteers — Day-one policy bundles by magic link before a supply teacher takes a class — no school email account or VLE login needed.
- Trust-wide policy rollout — Publish once, roll out to every school in the trust with per-school dashboards — and let heads chase only their own gaps.
- Urgent safeguarding & Prevent updates — Push Prevent duty changes or an urgent safeguarding bulletin by email, with escalation to the DSL for anyone unsigned by the deadline.
- Ofsted & board evidence packs — One-click export of who signed what, and when — cross-referenced with your Single Central Record and ready for inspectors, trustees, or auditors.
What school staff actually sign through ReadSignFlow.
The statutory declarations, policy updates, and induction bundles that need a signature from every adult on site — not a read receipt on a staff-wide email.
Safeguarding & statutory
- KCSIE Part 1 & Annex B annual declarations
- Child protection policy updates & addenda
- Prevent duty briefings & referral pathways
- Filtering, monitoring & online-safety updates
- Low-level concerns & whistleblowing policies
- Safer-recruitment & visitor-supervision rules
Staff policy & conduct
- Staff code of conduct & revision re-signs
- Acceptable use & staff-device policies
- Data protection & GDPR acknowledgments
- Health & safety and fire-evacuation procedures
- Educational visits & trip-leader briefings
- Behavior & exclusions policy updates
Onboarding & term-time ops
- Supply staff & ECT induction packs
- Volunteer & governor policy bundles
- Contractor & peripatetic staff briefings
- Exam invigilation & JCQ rule acknowledgments
- Trust-wide policy rollouts by school & role
- Medical, allergy & EHCP awareness notices
Aligned to the frameworks schools answer to.
Education compliance software has to stand up to an inspector: configurable retention and a one-click evidence export you can show against the statutory guidance and inspection frameworks your schools are measured against — in the UK and the US.
Frameworks covered: KCSIE (UK), Prevent Duty, DfE statutory policies, Ofsted / ISI, DBS / Safer Recruitment, SCR (Single Central Record), GDPR, Health & Safety at Work Act, FERPA (US), Title IX, ADA / Section 504, COPPA.
Frequently asked questions
How do we prove every member of staff has read KCSIE Part 1?
The annual KCSIE declaration runs as a campaign covering every adult on site — teachers, TAs, lunchtime supervisors, and volunteers — with automated reminders and escalation to the DSL for anyone unsigned. Each declaration is a signed, dated record per person, so 100% acknowledgment is evidenced rather than assumed.
Can supply teachers sign safeguarding policies before they take a class?
Yes. A day-one bundle goes out by magic link, so supply staff sign the safeguarding summary, code of conduct, and fire procedures on their own phone before their first lesson — no school email account or VLE login needed.
What safeguarding evidence can we show Ofsted or governors?
A one-click export of who signed which policy version and when, filterable to a single school in the trust and cross-referenced with your Single Central Record. It turns 'we emailed it to everyone' into inspection-ready proof in minutes.
Can ReadSignFlow reach staff who don't have a corporate email?
Yes — we send each person a secure magic-link by email — a personal address works, no corporate mailbox needed — so frontline and contractor staff read and sign on their own phone with no app and no login. The recipient portal also runs on a shared tablet, where each worker signs in with the email address on their staff record and a one-time code or their password. SMS, WhatsApp and QR campaigns (Enterprise) are coming soon.
Does it integrate with our HRIS or ATS?
Your HRIS or ATS pushes people and joiner/mover/leaver (JML) events to our REST API — Workday, BambooHR, SuccessFactors and others can all do this, and no native connector is required or provided. Policy assignments then follow staff automatically as they join, move, or leave.
Where is our data hosted, and is it secure?
US-hosted (single region); an EU data region is planned (in progress). Data is encrypted in transit and at rest with AES-256, isolated per tenant in the application layer, and recorded in an append-only, tamper-evident audit log. An independent third-party auditor is assessing our controls as we prepare for SOC 2 Type II and ISO 27001; we do not hold either certification yet.
Is an electronic acknowledgment legally defensible?
Every signature captures signer identity, intent, a UTC timestamp, and a tamper-evident audit trail. ReadSignFlow supports eIDAS (EU/UK) and the US ESIGN Act / UETA, neither of which lets a record be denied legal effect solely because it is electronic; how a record is weighed depends on that evidence and the jurisdiction.
How long does it take to go live?
Self-serve, most teams launch their first campaign in an afternoon: upload a policy, import recipients from a CSV, set a deadline, and send. Wiring your HRIS into the JML API takes days rather than a quarter-long implementation project.
Which languages can recipients sign in?
The recipient experience is available in five languages — English, Spanish, French, German, and Portuguese — so deskless staff can read and acknowledge policies in their own language. Documents themselves are shown in the language you upload them in.
My employer sent me a ReadSignFlow link — what is it?
It's a secure link your organization uses to share a workplace policy or document with you and record that you confirmed reading it and acknowledged it — you read and sign on your phone, with no app and no account password. See readsignflow.com/for-recipients for what we record and what we'll never ask for.
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