Policy acknowledgment software for HR — every handbook, every hire, signed and on file.
ReadSignFlow is HR compliance software for policy acknowledgment and handbook sign-off. It covers HR policy management end to end: distribute the employee handbook, code of conduct, and new-hire packs over email and a recipient portal (SMS, WhatsApp and Enterprise QR campaigns coming soon); enforce a read gate; and capture eIDAS and ESIGN/UETA-aligned signatures with automatic reminders 7 days, 3 days, and 24 hours before the deadline. One-click audit packs bundle the signed PDFs with an append-only event log, ready for a grievance, tribunal, or audit.
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From the annual handbook re-ack to the day-one onboarding pack, ReadSignFlow is HR compliance software that gets people policies in front of every employee, contractor, and temp — chases the signatures for you — and files proof you can produce in one click.
HR owns the handbook — and all of the chasing.
- 01 — You are the chaser-of-record. Every unsigned handbook lands back on HR. Mail merges, spreadsheet trackers, and 'gentle reminder' emails eat days that should go to actual people work.
- 02 — Onboarding paperwork slips. New hires start work before the day-one pack is signed. Weeks later, someone's confidentiality acknowledgment is still sitting unopened in a personal inbox.
- 03 — No proof when it matters. In a grievance, tribunal, or DOL audit, 'we emailed it to everyone' is not evidence. Without a signed, timestamped record, 'I never saw that policy' is hard to rebut.
Eight HR use cases, one platform.
Every HR policy management workflow — from the annual handbook re-ack to the leaver checklist — with the chasing and the evidence handled for you.
- Employee handbook acknowledgment & annual re-acks — Publish the new handbook version and run the annual re-acknowledgment as a campaign, not a mail merge — unsigned copies get chased automatically 7 days, 3 days, and 24 hours before the deadline.
- Employee code of conduct sign-off — Version-controlled conduct attestations with a read gate, so the signature stays locked until the employee confirms reaching the end — past the gifts, conflicts-of-interest, and reporting sections. Persistent non-signers escalate to their manager.
- Anti-harassment policy sign-off — Put the anti-harassment and respectful-workplace policy in front of every employee and contractor, in 5 recipient languages, and hold a signed acknowledgment on file before an EEOC charge or grievance ever tests it.
- New hire document acknowledgment — the day-one pack — Joiner/mover/leaver (JML) auto-enrollment assigns the handbook, confidentiality, and acceptable-use acknowledgments the moment your HRIS posts the 'hired' event to our API — signed before the first login, with zero HR chasing.
- Policy updates after legal changes — When a new regulation lands, upload the revised version and re-ack only the affected segment — by department, site, or role — with per-recipient deadlines and the full version history preserved.
- Remote-work & expenses policy distribution — Reach hybrid and remote staff on whichever channel they actually answer — email or the recipient portal, with SMS, WhatsApp and Enterprise QR campaigns coming soon — and see per-person read-and-sign status instead of a silent distribution list.
- Contractor & temp acknowledgments — No corporate email, no problem: add agency temps and contractors with a personal address as the email on their staff record and they sign by magic link or on the recipient portal — against the same policy set, with the same audit trail.
- Disciplinary-outcome & exit acknowledgments — Send sensitive one-to-one documents — a disciplinary outcome, PIP terms, or the leaver checklist — with a per-recipient deadline. Each signed PDF files against the individual's record: employee document management that stands up in a dispute.
What HR teams actually send through ReadSignFlow.
The handbooks, conduct attestations, and day-one packs that need a signed acknowledgment from every employee, contractor, and temp — not just a delivery receipt.
Handbooks & core policies
- Employee handbook annual re-acknowledgments
- Code of conduct & ethics attestations
- Anti-harassment & equal-opportunity policies
- Remote-work, hybrid & expenses policies
Joiners, movers & leavers
- Day-one onboarding policy packs
- Contractor & temp assignment acknowledgments
- Role-change & promotion policy bundles
- Exit acknowledgments & property-return confirmations
Deadline-driven notices
- Benefits & open-enrollment notices
- Policy updates after legal changes
- Disciplinary-outcome acknowledgments
- Compensation & bonus-plan acknowledgments
Designed around the rules HR actually answers to.
Segments, retention policies, and audit pack formats built for the employment-law and workplace frameworks that put HR's documentation under the microscope.
Frameworks covered: FLSA, FMLA, Title VII / EEOC, ADA, ADEA, NLRA, OSHA, ERISA & COBRA, GDPR (EU), Equality Act 2010 (UK), Employment Rights Act 1996 (UK), ACAS Code of Practice (UK), EU Whistleblowing Directive, Working Time Regulations (UK).
Frequently asked questions
Can ReadSignFlow track who has signed the employee handbook?
Yes — that's the core workflow. Upload the handbook, assign it to everyone (or a segment), and the dashboard shows per-person status: delivered, opened, end of document reached, signed. A read gate keeps the sign button locked until someone confirms they have reached the end of the document, reminders go out automatically 7 days, 3 days, and 24 hours before the deadline, and persistent non-signers escalate to their manager.
Do new hires get their policies automatically, or does HR assign them by hand?
Automatically. JML auto-enrollment watches joiner events your HRIS posts to the REST API (or that you load by CSV import) and assigns the day-one pack — handbook, confidentiality, acceptable use — the moment someone is hired. Always-on onboarding campaigns mean every future joiner is covered without HR touching a thing, and leavers drop out of open campaigns just as cleanly.
Will an electronic handbook acknowledgment hold up in a dispute or tribunal?
Each acknowledgment captures signer identity, intent, and a UTC timestamp, aligned with eIDAS in the EU/UK and the ESIGN Act / UETA in the US. Behind it sits an append-only event log — delivered, opened, confirmed to the end, signed — plus a signed PDF, exportable as a one-click audit pack when a grievance, tribunal, or auditor asks.
How long does it take to roll out a handbook acknowledgment campaign?
You can launch in the same week. The campaign wizard is four steps: pick the document, choose the audience (everyone, or a department, site, or role segment), set the deadline, and send. Import people via CSV to start and have your HRIS post to the REST API when you're ready — and the free tier covers up to 20 employees, so you can pilot before there's a budget line.
Can we collect acknowledgments from contractors and temps who don't have a company email address?
Yes. ReadSignFlow emails each person a secure magic link — a personal address works, so no corporate inbox is needed, and there is no app to install or password to remember — or they sign in to the recipient portal with that address and a one-time code. SMS, WhatsApp and Enterprise QR campaigns are coming soon. Recipients can read and sign in 5 languages, and a contractor's acknowledgment carries the same signed PDF and audit trail as an employee's.
What should HR compliance tools include?
At a minimum: multi-channel distribution, per-person acknowledgment tracking, automatic reminders, and audit-ready records you can export the day someone challenges a dismissal. Policy sign-off software like ReadSignFlow adds a read gate and a signed, timestamped PDF for every employee, so 'sent' becomes 'signed'. If a tool can't show who acknowledged which handbook version — and chase the people who haven't — it's a noticeboard, not a control.
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