Policy acknowledgement software for HR — every handbook, every hire, signed and on file.
ReadSignFlow is HR compliance software for policy acknowledgement and handbook sign-off. It covers HR policy management end to end: distribute the employee handbook, code of conduct, and new-hire packs over email, SMS, WhatsApp, QR, and a recipient portal; enforce a read gate; and capture eIDAS and ESIGN/UETA-aligned signatures with automatic reminders at T-7, T-3, and T-24 hours. One-click audit packs bundle the signed PDFs with an append-only event log, ready for a grievance, tribunal, or audit.
From the annual handbook re-ack to the day-one onboarding pack, ReadSignFlow is HR compliance software that gets people policies in front of every employee, contractor, and temp — chases the signatures for you — and files proof you can produce in one click.
HR owns the handbook — and all of the chasing.
- 01 — You are the chaser-of-record. Every unsigned handbook lands back on HR. Mail merges, spreadsheet trackers, and 'gentle reminder' emails eat days that should go to actual people work.
- 02 — Onboarding paperwork slips. New hires start work before the day-one pack is signed. Weeks later, someone's confidentiality acknowledgement is still sitting unopened in a personal inbox.
- 03 — No proof when it matters. In a grievance, tribunal, or DOL audit, 'we emailed it to everyone' is not evidence. Without a signed, timestamped record, 'I never saw that policy' wins.
Eight HR use cases, one platform.
Every HR policy management workflow — from the annual handbook re-ack to the leaver checklist — with the chasing and the evidence handled for you.
- Employee handbook acknowledgement & annual re-acks — Publish the new handbook version and run the annual re-acknowledgement as a campaign, not a mail merge — unsigned copies get chased automatically at T-7, T-3, and T-24 hours before the deadline.
- Employee code of conduct sign-off — Version-controlled conduct attestations with a read gate, so nobody signs without scrolling past the gifts, conflicts-of-interest, and reporting sections. Persistent non-signers escalate to their manager.
- Anti-harassment policy sign-off — Put the anti-harassment and respectful-workplace policy in front of every employee and contractor, in 5 recipient languages, and hold a signed acknowledgement on file before an EEOC charge or grievance ever tests it.
- New hire document acknowledgement — the day-one pack — JML auto-enrolment assigns the handbook, confidentiality, and acceptable-use acknowledgements the moment your HRIS fires the 'hired' event — signed before the first login, with zero HR chasing.
- Policy updates after legal changes — When a new regulation lands, upload the revised version and re-ack only the affected segment — by department, site, or role — with per-recipient deadlines and the full version history preserved.
- Remote-work & expenses policy distribution — Reach hybrid and remote staff on whichever channel they actually answer — email, SMS, WhatsApp, or the recipient portal — and see per-person read-and-sign status instead of a silent distribution list.
- Contractor & temp acknowledgements — No corporate email, no problem: a secure magic link over SMS or a QR poster in reception gets agency temps and contractors signed against the same policy set, with the same audit trail.
- Disciplinary-outcome & exit acknowledgements — Send sensitive one-to-one documents — a disciplinary outcome, PIP terms, or the leaver checklist — with a per-recipient deadline. Each signed PDF files against the individual's record: employee document management that stands up in a dispute.
What HR teams actually send through ReadSignFlow.
The handbooks, conduct attestations, and day-one packs that need a signed acknowledgement from every employee, contractor, and temp — not just a delivery receipt.
Handbooks & core policies
- Employee handbook annual re-acknowledgements
- Code of conduct & ethics attestations
- Anti-harassment & equal-opportunity policies
- Remote-work, hybrid & expenses policies
Joiners, movers & leavers
- Day-one onboarding policy packs
- Contractor & temp assignment acknowledgements
- Role-change & promotion policy bundles
- Exit acknowledgements & property-return confirmations
Deadline-driven notices
- Benefits & open-enrollment notices
- Policy updates after legal changes
- Disciplinary-outcome acknowledgements
- Compensation & bonus-plan acknowledgements
Designed around the rules HR actually answers to.
Segments, retention policies, and audit pack formats built for the employment-law and workplace frameworks that put HR's documentation under the microscope.
Frameworks covered: FLSA, FMLA, Title VII / EEOC, ADA, ADEA, NLRA, OSHA, ERISA & COBRA, GDPR (EU), Equality Act 2010 (UK), Employment Rights Act 1996 (UK), ACAS Code of Practice (UK), EU Whistleblowing Directive, Working Time Regulations (UK).
Frequently asked questions
Can ReadSignFlow track who has signed the employee handbook?
Yes — that's the core workflow. Upload the handbook, assign it to everyone (or a segment), and the dashboard shows per-person status: delivered, opened, read, signed. A read gate stops anyone signing before they've scrolled the document, reminders go out automatically at T-7, T-3, and T-24 hours before the deadline, and persistent non-signers escalate to their manager.
Do new hires get their policies automatically, or does HR assign them by hand?
Automatically. JML auto-enrolment watches joiner events from your HRIS (or via the REST API or a CSV import) and assigns the day-one pack — handbook, confidentiality, acceptable use — the moment someone is hired. Always-on onboarding campaigns mean every future joiner is covered without HR touching a thing, and leavers drop out of open campaigns just as cleanly.
Will an electronic handbook acknowledgement hold up in a dispute or tribunal?
Each acknowledgement captures signer identity, intent, and a UTC timestamp, aligned with eIDAS in the EU/UK and the ESIGN Act / UETA in the US. Behind it sits an append-only event log — delivered, opened, read to the last page, signed — plus a signed PDF, exportable as a one-click audit pack when a grievance, tribunal, or auditor asks.
How long does it take to roll out a handbook acknowledgement campaign?
You can launch in the same week. The campaign wizard is four steps: pick the document, choose the audience (everyone, or a department, site, or role segment), set the deadline, and send. Import people via CSV to start and connect the HRIS when you're ready — and the free tier covers up to 20 employees, so you can pilot before there's a budget line.
Can we collect acknowledgements from contractors and temps who don't have a company email address?
Yes. ReadSignFlow sends a secure magic link over SMS or WhatsApp, or reaches people through a QR poster and the recipient portal — no corporate inbox, app install, or password needed. Recipients can read and sign in 5 languages, and a contractor's acknowledgement carries the same signed PDF and audit trail as an employee's.
What should HR compliance tools include?
At a minimum: multi-channel distribution, per-person acknowledgement tracking, automatic reminders, and audit-ready records you can export the day someone challenges a dismissal. Policy sign-off software like ReadSignFlow adds a read gate and a signed, timestamped PDF for every employee, so 'sent' becomes 'signed'. If a tool can't show who acknowledged which handbook version — and chase the people who haven't — it's a noticeboard, not a control.
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