Per-client compliance and JML at scale — proof your clients audit against.
Per-client compliance bundles and JML automation for I-9/E-Verify, FCRA, IR35/AWR, GLAA, and Modern Slavery requirements. Reach office, frontline, and contractor staff over email, QR, and the recipient portal — SMS and WhatsApp coming soon; remind automatically; and export an audit-ready evidence pack on demand.
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Assignment-specific policy bundles, per-client compliance packs, and joiner/mover/leaver automation at volume — so every contractor signs the right documents for the right client, and you can prove it on demand.
Every client has different rules — and audits you on them.
- 100s — of clients, each with their own pack. A contractor placed at Client A needs a different compliance bundle than one at Client B — manually, that's chaos.
- Daily — placements, starts, and ends. Joiners, movers, and leavers happen constantly at volume — onboarding compliance has to keep up automatically.
- Client — audits of your compliance. Your clients audit you — you must prove each placed worker signed their site-specific documents.
Illustrative figures reflecting common industry patterns, not a specific published survey.
Built for high-volume, multi-client compliance.
Every workflow your compliance and onboarding teams run across clients and placements — automated.
- Per-client compliance bundles — Define a document pack per client or assignment; the right bundle is assigned automatically when a worker is placed.
- JML automation at scale — Joiner, mover, and leaver events from your ATS/CRM assign, reassign, and retire packets without manual hand-offs.
- Right-to-work & site inductions — RTW, site safety inductions, and client policies signed before the first shift, with an audit trail per placement.
- Reassignment between clients — When a worker moves to a new client, old requirements retire and the new client's pack is issued automatically.
- Per-client audit packs — One-click evidence packs filtered to a single client, contract, or placement for client audits.
- Expiry & re-attestation tracking — Track certifications and document expiry per worker, with reminders before placements lapse.
What agencies actually send placed workers through ReadSignFlow.
From day-one onboarding bundles to per-assignment safety briefings — every signed document, every client, every placement, in one defensible audit trail.
Day-zero onboarding
- I-9 / right-to-work verification & reverification
- FCRA background-check disclosure & authorization
- Drug & alcohol testing consent and policy
- NDAs and confidentiality (per client)
- EEO / anti-harassment day-1 attestation
- UK Key Information Document & AWR notices
Per-assignment briefings
- Client site-specific safety briefings before first shift
- PPE requirements & dress code per assignment
- Job description & pay-rate confirmation
- Timekeeping, overtime & meal-break policies
- Hazard communication (chemicals, equipment, risks)
- Client conduct rules (badge, phone use, escort policy)
Compliance & in-life
- State-mandated harassment training (CA, NY, IL, CT)
- Workers' comp injury-reporting procedure
- Driving policy (for placements requiring vehicles)
- Client-rule updates mid-assignment
- GDPR / candidate data-privacy notices
- End-of-assignment offboarding & exit checklist
Aligned to staffing & labour compliance.
Templates, retention, and evidence formats built around the labour and client-driven requirements you operate under.
Frameworks covered: Right to Work, IR35 / AWR (UK), GDPR (EU), EEOC, FLSA, I-9 / E-Verify (US), GLAA licensing, Modern Slavery Act, ISO 27001, Client-specific standards.
Frequently asked questions
Can each client have its own compliance bundle assigned automatically at placement?
Yes. You define a document pack per client or assignment, and when a worker is placed the right bundle is issued automatically — signed before the first shift, with an audit trail per placement. When the worker moves, the old pack retires as the new client's is issued.
How does compliance keep pace with daily starts, moves, and ends?
Joiner, mover, and leaver events from your ATS or CRM assign, reassign, and retire packets automatically, so onboarding compliance keeps up with placement volume. Expiry tracking flags certifications and right-to-work documents before they lapse mid-assignment.
What do we show when a client audits our compliance?
A per-client evidence pack filtered to that client, contract, or placement: every placed worker's signed, site-specific documents with a tamper-evident audit trail behind each one. It exports in minutes, so a client audit doesn't stall your desk.
Can ReadSignFlow reach staff who don't have a corporate email?
Yes — we deliver a secure magic-link over email, printable QR posters, and the recipient portal — which also runs on a shared tablet — so frontline and contractor staff read and sign on their own phone with no app and no login. SMS and WhatsApp delivery is in integration and coming soon.
Does it integrate with our HRIS or ATS?
Your HRIS or ATS pushes people and joiner/mover/leaver (JML) events to our REST API or webhooks — Workday, BambooHR, SuccessFactors and others can all do this, and no native connector is required or provided. Policy assignments then follow staff automatically as they join, move, or leave.
Where is our data hosted, and is it secure?
US-hosted (single region); an EU data region is planned (in progress). Data is encrypted in transit and at rest with AES-256, isolated per tenant, and protected by SOC 2 Type II and ISO 27001 controls (certification in progress) with an append-only, tamper-evident audit log.
Is an electronic acknowledgement legally defensible?
Every signature captures signer identity, intent, a UTC timestamp, and a tamper-evident audit trail, supporting eIDAS (EU/UK) and the US ESIGN Act / UETA.
How long does it take to go live?
Self-serve, most teams launch their first campaign in an afternoon: upload a policy, import recipients from a CSV, set a deadline, and send. Wiring your HRIS into the JML API takes days rather than a quarter-long implementation project.
Which languages can recipients sign in?
The recipient experience is available in five languages — English, Spanish, French, German, and Portuguese — so deskless staff can read and acknowledge policies in their own language. Documents themselves are shown in the language you upload them in.
My employer sent me a ReadSignFlow link — what is it?
It's a secure link your organisation uses to share a workplace policy or document with you and record that you confirmed reading it and acknowledged it — you read and sign on your phone, with no app and no account password. See readsignflow.com/for-recipients for what we record and what we'll never ask for.
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